Job opening: Associate Director Of Russian & East European Institute (Program Management Specialist)

Associate Director Of Russian & East European Institute (Program Management Specialist)

Indiana University

Job ID: 311342

Location: Bloomington, Indiana

Full/Part Time: Full-Time

Posted date: 05/20/2024

Closing date: 06/08/2024

Full call and information:

Directions on how to apply:
1.  Non-IU employees should click on the first link below to access the careers site; current IU employees should click on the second link below. 
2.  Review the job description and then click on “Apply for Job” to begin your application.
3.  Non-IU employees will need to sign in to access your account.  If you do not already have an account, click on “Register Now” to create an account.  Current IU employees will be recognized through CAS Authorization.
4.  Complete the application process.

If you are NOT an IU employee currently, please use the following link:

Current IU employees should use this link:



Department Information

Indiana University is a leader in area studies with excellent resources available for the study of Eastern Europe and Russia. Our institute is affiliated with more than 90 faculty members from more than 20 departments and schools. Our primary regions include: Balkans, Baltic, and Finnish Studies, the Czech republic, Hungary, Poland, Romania, Russia, and Ukraine. 

Job Summary

Department-Specific Responsibilities

  • Optimizes work processes by knowing the most effective and efficient processes to get things completed with a focus on continuous improvement.
  • Incorporates changing federal and university policies and procedures to continuously improve spending, budget tracking, data collection and reporting.
  • Recruits, trains, schedules, evaluates, and supports staff in Center operations and outreach.
  • Takes on new opportunities and tough challenges with a sense of urgency, high-energy, and enthusiasm.
  • Plans, develops, and implements Center activities to actively and creatively address contemporary global issues, K-16 educator needs, student interest, and workforce needs.
  • Inaugurates and maintains relationships with and develops programming for Minority-Serving Institutions and Community Colleges affiliated with the Russian & East European Institute (REEI).
  • Develops long-term, strategic plans for long-term visibility with the Russian & East European Institute (REEI).
  • Identifies and writes external and internal grant proposals.
  • Writes U.S. Department of Education Title VI Grant Proposal with the Director.
  • Constructs grant budgets and creates proposed grant activities. 

General Responsibilities

  • Plans, directs and implements programs or events, including the creation of materials to support these events.
  • Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel accommodations, and research activities.
  • Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
  • Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. 
  • Mentors and serves as a resource to provide guidance to team staff members as needed.
  • Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants.
  • May be responsible for meeting revenue targets.
  • Constructs and administers program budgets and approves spending.
  • Tracks progress on deliverables and analyzes data on projected spending.
  • Prepares reports for higher management and funding sources.
  • Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.


Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. 



  • Bachelor’s degree.


  • Master’s degree in related field.



  • 2 years in related field.



  • Proficient communication skills.
  • Maintains a high degree of professionalism.
  • Demonstrates time management and priority setting skills.
  • Demonstrates a high commitment to quality.
  • Possesses flexibility to work in a fast paced, dynamic environment.
  • Seeks to acquire knowledge in area of specialty.
  • Highly thorough and dependable.
  • Demonstrates a high level of accuracy, even under pressure.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

  • Multiple plan options for medical insurance
  • Dental insurance
  • Health Savings Account with generous IU contribution
  • Life insurance, LTD, and AD&D options
  • Base retirement plan contribution from IU, subject to vesting
  • Additional supplemental retirement plan options
  • Tuition benefit for IU classes
  • 10 paid holidays per year
  • Generous Paid Time Off
  • Paid Parental Leave
  • Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management Click here to learn more about Indiana University’s Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.


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